Privacy Statement

Exe Valley Rotary Club (EVRC) is a registered charity, and is also affiliated to the Rotary Club of Britain and Ireland. As a membership club EVRC holds and processes personal data about it’s members, volunteers occasional speakers .It also holds and processes data about our commercial partners sponsors and entrants when running our fund raising events such as the Templeton Trail run and the Uffculme Country Show. Data here may include contact details for entrants, traders and crafters who have either traded with us before, or have expressed an interest in receiving invitations to trade with us at coming events.

Our lawful bases for data handling:

What is meant by “data”?

We will never disclose your data for other purposes without your permission, unless required bylaw, in the interest of your health (in the event of injury during an event) or for insurance purposes, nor will we sell it or share it commercially for marketing purposes.

EVRC requires data to:

Where is it held?

Data is held in the club membership databases, the Rotary database, in our event management database(s), and in limited records approved by the committee and maintained solely for use by core volunteers during the performance of their roles (such as President, Committee Chairs, Secretary, Treasurer etc).

We may use membership data for:

We may use data provided by traders crafters exhibitors sponsors & entrants at our fund raising events for:

We may use names and photographs for publicity purposes only.

You have rights.

The Data Protection 2018 sets out your rights – see the Information Commissioner’s Website at for full details. You can present a Subject Access request to DAM (for which we may charge £10.00) to understand what how and why DAM issuing your
data, and to check we are doing it lawfully. Other rights, including the right tobe forgotten, or to object to processing also apply and are detailed in the Act. Requests should be made in writing to our Group Secretary, who is the Data Controller on behalf of the Trustees and committee. As the identity of that volunteer may change from time to time, his/her contact details should be secured from our website or our magazine or by asking any committee member or Trustee for them.


EVRC’s website may collect information about your computer, including your IP address, operating system and browser type, for system administration and in order to create reports. This does not identify any individual. The only cookies in use on our site are for Google Analytics. You can opt out of Google Analytics without affecting how you visit our site – for more information on opting out of being tracked by Google Analytics across all websites you use, visit Google page.